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Szilárd LibraryOpen Access Information & BMC scheme

On this page users will find information concerning the open access requirements of different funding organisations. The page will enhanced and updated over time.

Open access - short information

You can find some first upfront information concerning the open access requirements of different funding organisations on ROARMAP. Please note that this is for intial guidance only. Do check the funders' open access requirements on their respective webpages, please.  

For some further information concerning open access requirements of funders see:

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Horizon 2020 - open access requirements

Peer-reviewed research publications - so predominantly, but not exclusively journal articles - which benefitted from using funding from the EU “Horizon 2020” programme must be published open access.

Horizon 2020 encourages - but does not require - the release other types of scientific publications (monographs, book, conference proceedings, grey literature etc) in an open access mode.

Open access publication options:

Researchers can either choose to publish

Green open access: i.e. the electronic version of the published (depending on copyrights) or the final, machine-readable, peer-reviewed research publication is made available in an open access repository, latest six months after publication in a journal.

or

Gold open access: i.e. the publication is immediately being made available in an open access mode by a publisher in a journal - article processing charges (APCs) can apply.

Please, note that you need to adhere the six-month maximum embargo period above – hence (if not publishing Gold open access) you will need to choose a journal which is accordingly compliant with the embargo rule. For information concerning publishers’ embargo see Sherpa/Romeo.

APCs for Gold OA publications will be paid by H2020 only during the duration of a project. Researchers need to indicate the expected costs of publications when writing the proposal.

Please note: after completion of the project currently no funding is available. H2020 is reviewing this approach (as of Mar 2014).

Repositories:

When considering Green Open Access publishing it may be best to choose an institutional repository, and/or one which is popular in your field.

(Europe PubMed Central also provides a repository option called Europe PubMed Central Plus - the submission of articles here depends on the appropriate funder. For more information concerning suitable repositories check OpenDOAR.

When depositing an article, please follow the H2020 guidelines accordingly.

Research data:

Currently, under H2020 rules, researchers are encouraged - but no required - to make their research data available open access. For more information see the ‘Guidelines on Data Management in Horizon 2020’, which also covers the ‘Pilot on Open Research Data’ (for additional information, see here).

Generally, authors are encouraged retaining their copyright, e.g. by choosing a CC-BY or a CC-0 licence.

Summary of links relating to Horizon 2020 open access requirements:

  1. Open Access Definition: Budapest Open Access Initiative
  2. Fact sheet: Open Access in Horizon 2020
  3. Horizon 2020 guidelines
  4. Guidelines on Data Management in Horizon 2020
  5. OpenAIRE on Open Research Data Pilot
  6. Information concerning Creative Commons Licences
  7. For specific requirements of H2020 see: Multi-beneficiary General Grant Agreement Model Horizon 2020

(The library would like to thank the University Library of Sussex for its advice concerning H2020.)

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BMC pre-pay membership scheme

The BMC membership scheme means that EMBL researchers located in Heidelberg, Hamburg, Hinxton, Grenoble and Monterotondo will be able to get a 10-15% reduction on the article processing charges (APC) charged for the BMC article. 

Important: In order to make use of the reduction you need to obtain a code from the EMBL Szilard Library, please contact us here. (The submission procedure via IP address could not be sustained due to high admin.)

Since the BMC membership scheme is exclusively EMBL-funded, the library will then check that the paper is an EMBL supported work entailing EMBL payment of the APC and the 10-15% reduction will be applied then.

If the paper is the result of an external (non-EMBL) grant funding, researchers must indicate a valid budget code to which the costs can be billed (if necessary in part).

The indication of the correct code has to be done already at point of submission of the article. This is because at the point of acceptance articles cannot be removed from the BMC scheme anymore and as a result they would automatically debit EMBL.

The reduction could still apply, yet the corresponding amount will be charged against the indicated grant or budget code accordingly, if the article gets accepted.

Procedure for using the BMC Membership scheme:

  1. Before you submit an article, please ensure that you fully acknowledge the correct supporting grants at a suitable place in the article. Be clear on whether any external funding source will support APCs and if so what the corresponding budget number is. Please, also consider the EMBL publication policy (intranet).
  2. At point of submission of the article at BMC contact the library and request a BMC submission code – note: you will need to be able to indicate clearly if the article is EMBL-funded or not. If not you need to supply a valid budget/grant code the publication/part of the publication can be paid from if accepted.
  3. If the article is EMBL-funded/or a valid budget code has been supplied the library will issue a BMC membership code to you.
  4. Complete the submission process on the BMC page. The payment process for BMC has been completed at this stage - actual charges will be made only if the article got accepted.
  5. The researcher does not have to deal with any further payment matters anymore at this stage.  
  6. The library will arrange for any refund of payments in cooperation with EMBL Purchase/Finance as required.

 

 

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