EMBL Course and Conference OfficeTerms and Conditions

Payment of Registration Fees

1. EMBL encourages online payments for course and conference registration fees. All registration data submitted to EMBL will be treated confidentially.
   
   
2. Upon registration a confirmation email will be sent automatically to the registrant.
   • For events with registration on a first come first served basis, this confirmation email serves as proof of registration and specifies all event details included in the registration.
   • For events with registration only after a prior selection process, the confirmation email serves as proof of pre-registration. The outcome of the final selection, and, for those registrants who have been selected, the invitation to complete the full registration and make the payment of the registration fees, will be communicated via email to each registrant.
     
3. The specific registration conditions applicable to each event are listed on the event website.

Cancellation of Registration

1. Cancellation of registration must be submitted in writing or via email and is valid only with acknowledgement of receipt by the EMBL Course & Conference Office.
   
   
2. Cancellation fees are dependent on the notice given:
   • If cancellation occurs less than 24 hours prior to the start of the event, the cancellation fee is 100% of the registration fee.
   • If cancellation occurs between 14 days and 24 hours prior to the start of the event, the cancellation fee is 50% of the registration fee.
   • Earlier than 14 days, a cancellation fee of EUR 50 will be charged or 50% of the registration fee, whichever is the lower.

Payment Terms

Online Registration for EMBL events is subject to the following payment conditions:

1. For events with registration on a first come first served basis, EMBL must receive the payments for the registration fees as detailed on the event webpage before the registration can be confirmed. Admittance to the conference cannot be permitted without prior receipt of payment or a valid proof of payment.
   
   
2. For events requiring a pre-selection process, payment will be required only after the invitation to full registration. The selection process usually takes 3-4 weeks after the registration deadline. The selected registrants will be invited for full registration and payment of the registration fee via email.
   
   
3. Late registrations can also be paid onsite. Such payments may be subject to an additional late registration fee, details are specified on the events website.
   
   
4. Credit card payments will be processed via a secure online payment module (RBS WorldPay) included in the EMBL registration form. Registration fees charged in EUR will be debited in EUR, Registration fees charged in GBP will be debited in GBP.
   
   
5. EUR payments may be made through Visa and Master Card. German bank account holders can also use ELV to make payments. GBP payments may be made through Visa, Master Card and Maestro. Specific payment conditions for each event are listed on the event website.