Information for ParticipantsFrequently Asked Questions
This page contains some key information for journalists wishing to attend an event at the EMBL Advanced Training Centre. If you have any further questions, please contact the Press Officer Sonia.firstname.lastname@example.org.
Who can apply for a complimentary press pass?
Journalists, reporters, writers and news editors may apply for a complimentary press pass. To qualify for a free press pass, you must be able to provide accreditation or equivalent proof that you are a member of press (see below).
Are bloggers entitled to free press passes?
Yes, bloggers are subject to the same application process as all other members of the press.
How do I apply for a press pass?
To apply for a complimentary press pass please visit the registration page of the event you would wish to attend, click on “Apply for a complimentary press pass” (in the Press Pass section), and fill in the registration form.
What accreditation documents should I provide?
In order to consider your application we may ask you to submit proof of an affiliation with a recognised media outlet and/or evidence of your journalistic credentials (for example a copy of your press card, masthead or a bylined article).
I am an accredited member of press. Does this guarantee I will get a free press pass?
Unfortunately, no. We are only able to make a limited number of complimentary press passes available for each conference. Shortly after the registration deadline, we will notify you of whether you have been granted a free press pass.
What happens if I don’t receive a free press pass?
If you do not receive a complimentary press pass, you will still be able to finalise your registration with an online payment.
Will I have access to all areas at the event?
Yes, a press pass entitles you to visit the exhibition and conference areas at the event.
Can I bring a camera crew/photographer/translator?
This may be possible, but must be decided on a case-by-case basis. Please contact the EMBL Press Office with your request.
Will there be an Internet connection at the event?
Yes, you will be able to access the Internet on site via WLAN.
Where can I pick up my press pass?
Press passes will be available for collection at the main registration desk at the event.
Can you help me get a Visa?
As press passes are complimentary, we are unable to issue official invitations. Your hotel may be able to assist you further.
Can I contact speakers before the event?
This may be possible, but must be arranged on a case-by-case basis. Please contact the event’s conference officer (details on the contact page of the event you wish to attend) with your request.
How can I access images and graphics related to the event?
Please contact the event’s conference officer (details on the contact page of the event you wish to attend) to request images and graphics from the event. Please note that images are provided subject to your agreement to credit them as indicated by the conference officer.
Can I report on results presented at the event?
You must request permission from each speaker/presenter to report on their data, as results are often presented at EMBL events prior to publication in the scientific literature.
Will there be a press room at the conference?
Most EMBL events do not have a press room, but if requested in advance, a meeting room can be booked for interviews. Please contact the event’s conference officer (details on the contact page of the event you wish to attend) to make arrangements.
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