Third Workshop (Hamburg, 2021)

The Third Workshop on Scientific Archives will take place online and in Hamburg, DE, hosted by European XFEL, on 22-24 June 2021. If you have any questions, please contact Laura Outterside (laura.outterside@xfel.eu) or Anne-Flore Laloë (anne-flore.laloe@embl.de).

This workshop is organised by the Committee on the Archives of Science and Technology of the Section on University and Research Institution Archives of the International Council on Archives.

Registration is now open. Please register using this link: https://indico.desy.de/event/23050/overview

Programme

Session 1
"Processing of scientific archives in a French university: The case of Pr Henri Danan’s/Pierre Weiss laboratory’s fond" - Alice Perrin, Université Jean Moulin Lyon 3 and Lucile Schirr, Université de Strasbourg
"The Niels Bohr Archive: Past, Present, and Future" - Christian Joas and Rob Sunderland, Niels Bohr Archive, Copenhagen
"Personal archives of researchers of the North of Russia: creation, preservation, information potential" - Alexandra Brovina, Federal Research Centre “Komi Science Centre of the Ural Branch of the Russian Academy of Sciences”

Session 2
"The Scientific Data Archives of the Old Geophysical Institute of the University of Coimbra: How to preserve and make them available and workable for the current geoscientist community?" - Fernando B. Figueiredo, Paulo Ribeiro, University of Coimbra, Portugal
"Archiving scientific and research data in government: a motley of memory practices" - Jennifer Cuffe, Library and Archives Canada
"Scientific Heritage in the Age of Big Data and Open Science: What to Collect, How to Describe, Where to Provide Access" - Polina Ilieva, University of California, San Francisco (UCSF)

Discussion
Discussion about "Cyclotron" documentary, with Jahnavi Phalkey, Director, Science Gallery Bengalaru
Chair: Brigitte Van Tiggelen, Science History Institute

Session 3: Keynote
Science journalist Angela Saini will talk about archives, science and diversity

Session 4
Panel discussion

Session 5
"Access to scientific archives" - Dorothy Leung, SLAC National Accelerator Laboratory
"Enabling future access to the Center for History of Science in Stockholm" - Karl Grandin, Maria Asp, Royal Swedish Academy of Sciences
"Engagement with environmental science researchers at the UK Natural Environment Research Council Environmental Data Centres" - Jaana Pinnick, Poppy Townsend, Kate Harrison, Katy Buckland, NERC Environmental Data Service

Session 6
"Community Archives & prospects for Science engagements: Reflections from the Philippines" - Leah Abayao, University of the Philippines
"Building an Institutional Archive of Science and Technology in India: Processes and Challenges" - Ponnarasu S., Indian Institute of Technology, Madras
"The involvement of archivists from French universities and research organizations in the development of open science through the work of the AURORE section of the Association des archivistes français" - Hélène Chambrefort, Inserm, Sarah Cadorel and INALCO, Océane Valencia, Sorbonne université

Session 7
"Archives as Crucible, Archives as Commons" - Venkat Srinivasan, Archives at the National Centre for Biological Sciences. Bangalore, India
"‘What are they hiding from us?’ Eugenics archives and conspiracy theories" - Maria Kiladi, University College London (UCL)
"Records of assisted reproduction: the Papers of Robert Edwards at Churchill Archives Centre and the Lesley Brown Collection at Bristol Archives" - Madelin Evans, Churchill Archives Centre, Allie Dillon, Bristol Archives

Second Workshop (Washington D.C., 2018)

On 13 and 14 August 2018, the American Institute of Physics hosted the Second Workshop on Scientific Archives.

The workshop explored topics related to the contemporary archives of science and technology, and specific themes discussed included the collaboration between scientists and archivists to best capture contemporary material, appraisal of science and technology archives, curating and making accessible science and technology archives to support both humanities research and scientific reuse, the description of specialist collections from a non-scientific perspective, archives and scientific data management and usage and public outreach and communication.

Programme

Session 1: Scientific Archives/Scientific Data: Capturing the Process of Science
"Scientific Data Management Plans in Theory and In Practice”  - Jean Deken, SLAC National Accelerator Laboratory, USA
"Small-Scale Archival Project and Data Management” - Steve Duckworth & Kate Thornhill, Oregon Health & Science University, USA
"Integrating Data and Records in Archiving Scientific Research” - Juan Ilerbaig, University of Toronto, CA

Session 2: Science for the People: Documenting Applied Science at Land-Grant / Panel with Universities in the United States
Panelists:
Todd Kosmerick, North Carolina State University, Lisa Vallen, University of California-Merced, James R. Stewart Jr., North Carolina Agricultural and Technical State University and Bradley J. Kuennen, Iowa State University.

Session 3: Appraising Scientific Archives
"Science Online: Evaluating Appraisal, Usage, and Impact" - Polina Ilieva, University of California, San Francisco, USA
"Science and Technology Archives: The Art and Science of Conducting Appraisals”- John Faundeen, U.S. Geological Survey, USA
"Appraising Archives of the History of Science” - Patrick Shea, Science History Institute, USA

Session 4: Collaborations and Interdisciplinary Approaches to Scientific Archives
"The Solvay Science Project: A Brief History of a Long-term Interdisciplinary Working Process” - Yoanna Alexiou, Université libre de Bruxelles, BE
"Interdisciplinary Approaches to Scientific Archive Research: Integrating Perspectives from the Arts and Humanities"- Stephanie Vasko, Michigan State University, USA
"Collaboration between Historians and Archivists in Making a Digital Archive: The Beckman Legacy Project” - Roger Turner, Science History Institute, USA
"When French Archivists Speak about Researchers and their Archives: A Textual Analysis” - Magalie Moysan & Margot Georges, Université d'Angers, FR

Session 5: Creating Access to Scientific Archives
"New Science, New Archives: Records Management at European XFEL” - Laura Outterside, European XFEL, DE
"The Importance of the Botanic Archive in Contextualizing the Botanic Collections of the University of Coimbra" - Ana Margarida Dias da Silva et al., Universidade de Coimbra, PT
"Tracing the Lost Sense – A Modular Approach to the Intellectual Recognition of Image Contents” - Klaus Nippert, Karlsruhe Institute of Technology (KIT), KIT Archives, DE
"Archival Bridge over Troubled Waters: Challenges in the Making of the Thessaloniki Port Authority Historical Archive” - Christos Mais, Leiden University Centre for the Arts in Society, NL

Session 6: Scientific Archives and the Arts
“The History of German Polar Research goes Theatre – The Project ‘Staging Files’ “ - Christian Salewski, Alfred-Wegener-Institut Helmholtz Centre for Polar and Marine Research / Archive for German Polar Research (AGPR), DE

First Workshop (Heidelberg, 2016)

On 1 and 2 November 2016, EMBL hosted a workshop on scientific archives which brought together 40 archivists from 8 countries to discuss how to best capture, preserve and share contemporary scientific material.

Event poster

The sessions examined practical issues linked to cataloguing and making accessible collections whose content and origins are complex, the place of archivists in institutions and their relationship with scientists, and how archivists or their institutions can use archives for advocacy and outreach.

Programme

Session 1: Practical archiving
"The National Institute for Medical Research Archives Project" - Frank Norman, Francis Crick Institute, UK
"Once Upon a Time in the West: The experience of the National Cataloguing Unit for the Archives of Contemporary Scientists, Bath" - Tim Powell, The National Archives, UK
Postscript by Anne Barrett (Imperial College): "The Centre for Scientific Archives Update: Action in The UK STAG: Science and Technology Archives Group"
"Materiality, Decay and Overload" - Klaus Nippert, Karlsruhe Institute of Technology, Germany

Session 2: Acquiring collections - I
"Challenges in the implementation of an Information Management plan in EUMETSAT" - Kathryn Roswell and M. Eugenia Noheda, EUMETSAT, Germany
"Beyond the data: acquiring and preserving the personal archives of Canadian scientists" - Creighton Barrett, Dalhousie University, Canada
"Making Oral Histories of Science Accessible to Diverse Audiences" - Sally Horrocks, University of Leicester/National Life Stories, UK

Session 3: Acquiring collections - II
Introduction to EMBL and the EMBL Archive - Iain Mattaj and Anne-Flore Laloë, EMBL, Germany
"Building subject collections in the molecular biology field and disseminating knowledge" - Ludmila Pollock, Cold Spring Harbor Laboratory, USA
"Finding the Best of Both Worlds: Bridging Research and Archives at ETH Zürich" - Marion Wullschleger and Ana Sesatic, ETH Zürich, Switzerland

Session 4: Keynote lectures
Jenny Shaw, Wellcome Trust, UK
Giulio Superti-Furga, CeMM, Austria

Session 5: Roundtable discussion with scientists
Matthias Hentze, EMBL, Germany
Theodore Alexandrov, EMBL, Germany
Nick Goldman, EMBL-EBI, UK

Session 6: Engagement and outreach
"Advocacy and Archival Value" - Melanie Mueller, American Institute of Physics, USA
"In two minds about outreach" - Anita Hollier, CERN, Switzerland
"Collaboration and cloned sheep: engaging with animal genetics archives" - Clare Button, University of Edinburgh, UK