Third Workshop (Hamburg, 2020)

The Third Workshop on Scientific Archives will take place on 30 June and 1 July 2020 at European XFEL.

Call for papers

Proposals are now being accepted for the Third Workshop on Scientific Archives. The aim of the workshop is to explore topics in the area of the contemporary archives of science and technology

Possible themes for papers include (but are not limited to):

•    Collaborating with scientists to capture contemporary scientific material
•    Using scientific archives for outreach and education
•    Using and re-using archival resources in current science
•    Enabling access to scientific records
•    Describing technical and scientific archives
•    Managing and archiving research data
•    Exploring the role of archives and records in open science
•    Capturing diversity in institutional archives
•    Scientific archives in a “post-truth” world
•    Diversity and inclusion in STEM // Diversity and inclusion in Archives

The organizing committee welcomes proposals from (but not limited to) archivists, historians, scientists, engineers, data specialists and curators. The committee is keen that the selected papers should represent the global context of scientific archives.

Papers are to be 20 minutes. Please submit a 400-word abstract using the following form by Friday 31 January 2020: http://tiny.cc/e888cz

Papers will be selected by the organizing committee by Tuesday 31 March 2020, at which point selected speakers will be notified. The full program will be published in early-April 2020.

The organizing committee is committed to equality, diversity and inclusion and is working to ensure that we can welcome in Hamburg speakers and participants from different backgrounds, countries, and perspectives. To discuss this, please do not hesitate to get in touch. Thank you.

A limited number of travel funds will be available for anyone interested in attending the workshop (speakers and participants). Applications for these will be made between March and April 2020. Further information will follow.

The ICA-SUV will also be providing one bursary, covering the registration fee for one participant.

If you have any questions, please contact Laura Outterside (laura.outterside@xfel.eu) or Anne-Flore Laloë (anne-flore.laloe@embl.de).

We look forward to receiving your abstracts and seeing you in Hamburg!

Infromation about the venue is available here.

Second Workshop (Washington D.C., 2018)

On 13 and 14 August 2018, the American Institute of Physics hosted the Second Workshop on Scientific Archives.

The workshop explored topics related to the contemporary archives of science and technology, and specific themes discussed included the collaboration between scientists and archivists to best capture contemporary material, appraisal of science and technology archives, curating and making accessible science and technology archives to support both humanities research and scientific reuse, the description of specialist collections from a non-scientific perspective, archives and scientific data management and usage and public outreach and communication.

Programme

Session 1: Scientific Archives/Scientific Data: Capturing the Process of Science
"Scientific Data Management Plans in Theory and In Practice”  - Jean Deken, SLAC National Accelerator Laboratory, USA
"Small-Scale Archival Project and Data Management” - Steve Duckworth & Kate Thornhill, Oregon Health & Science University, USA
"Integrating Data and Records in Archiving Scientific Research” - Juan Ilerbaig, University of Toronto, CA

Session 2: Science for the People: Documenting Applied Science at Land-Grant / Panel with Universities in the United States
Panelists:
Todd Kosmerick, North Carolina State University, Lisa Vallen, University of California-Merced, James R. Stewart Jr., North Carolina Agricultural and Technical State University and Bradley J. Kuennen, Iowa State University.

Session 3: Appraising Scientific Archives
"Science Online: Evaluating Appraisal, Usage, and Impact" - Polina Ilieva, University of California, San Francisco, USA
"Science and Technology Archives: The Art and Science of Conducting Appraisals”- John Faundeen, U.S. Geological Survey, USA
"Appraising Archives of the History of Science” - Patrick Shea, Science History Institute, USA

Session 4: Collaborations and Interdisciplinary Approaches to Scientific Archives
"The Solvay Science Project: A Brief History of a Long-term Interdisciplinary Working Process” - Yoanna Alexiou, Université libre de Bruxelles, BE
"Interdisciplinary Approaches to Scientific Archive Research: Integrating Perspectives from the Arts and Humanities"- Stephanie Vasko, Michigan State University, USA
"Collaboration between Historians and Archivists in Making a Digital Archive: The Beckman Legacy Project” - Roger Turner, Science History Institute, USA
"When French Archivists Speak about Researchers and their Archives: A Textual Analysis” - Magalie Moysan & Margot Georges, Université d'Angers, FR

Session 5: Creating Access to Scientific Archives
"New Science, New Archives: Records Management at European XFEL” - Laura Outterside, European XFEL, DE
"The Importance of the Botanic Archive in Contextualizing the Botanic Collections of the University of Coimbra" - Ana Margarida Dias da Silva et al., Universidade de Coimbra, PT
"Tracing the Lost Sense – A Modular Approach to the Intellectual Recognition of Image Contents” - Klaus Nippert, Karlsruhe Institute of Technology (KIT), KIT Archives, DE
"Archival Bridge over Troubled Waters: Challenges in the Making of the Thessaloniki Port Authority Historical Archive” - Christos Mais, Leiden University Centre for the Arts in Society, NL

Session 6: Scientific Archives and the Arts
“The History of German Polar Research goes Theatre – The Project ‘Staging Files’ “ - Christian Salewski, Alfred-Wegener-Institut Helmholtz Centre for Polar and Marine Research / Archive for German Polar Research (AGPR), DE

First Workshop (Heidelberg, 2016)

On 1 and 2 November 2016, EMBL hosted a workshop on scientific archives which brought together 40 archivists from 8 countries to discuss how to best capture, preserve and share contemporary scientific material.

Event poster

The sessions examined practical issues linked to cataloguing and making accessible collections whose content and origins are complex, the place of archivists in institutions and their relationship with scientists, and how archivists or their institutions can use archives for advocacy and outreach.

Programme

Session 1: Practical archiving
"The National Institute for Medical Research Archives Project" - Frank Norman, Francis Crick Institute, UK
"Once Upon a Time in the West: The experience of the National Cataloguing Unit for the Archives of Contemporary Scientists, Bath" - Tim Powell, The National Archives, UK
Postscript by Anne Barrett (Imperial College): "The Centre for Scientific Archives Update: Action in The UK STAG: Science and Technology Archives Group"
"Materiality, Decay and Overload" - Klaus Nippert, Karlsruhe Institute of Technology, Germany

Session 2: Acquiring collections - I
"Challenges in the implementation of an Information Management plan in EUMETSAT" - Kathryn Roswell and M. Eugenia Noheda, EUMETSAT, Germany
"Beyond the data: acquiring and preserving the personal archives of Canadian scientists" - Creighton Barrett, Dalhousie University, Canada
"Making Oral Histories of Science Accessible to Diverse Audiences" - Sally Horrocks, University of Leicester/National Life Stories, UK

Session 3: Acquiring collections - II
Introduction to EMBL and the EMBL Archive - Iain Mattaj and Anne-Flore Laloë, EMBL, Germany
"Building subject collections in the molecular biology field and disseminating knowledge" - Ludmila Pollock, Cold Spring Harbor Laboratory, USA
"Finding the Best of Both Worlds: Bridging Research and Archives at ETH Zürich" - Marion Wullschleger and Ana Sesatic, ETH Zürich, Switzerland

Session 4: Keynote lectures
Jenny Shaw, Wellcome Trust, UK
Giulio Superti-Furga, CeMM, Austria

Session 5: Roundtable discussion with scientists
Matthias Hentze, EMBL, Germany
Theodore Alexandrov, EMBL, Germany
Nick Goldman, EMBL-EBI, UK

Session 6: Engagement and outreach
"Advocacy and Archival Value" - Melanie Mueller, American Institute of Physics, USA
"In two minds about outreach" - Anita Hollier, CERN, Switzerland
"Collaboration and cloned sheep: engaging with animal genetics archives" - Clare Button, University of Edinburgh, UK