Project Support Officer
Location: EMBL-EBI, Hinxton near Cambridge, UK
Staff Category: Staff Member
Contract Duration: 3 years
Grading: 4
Closing Date: 11 January 2019
Reference Number: EBI01321
The European Molecular Biology Laboratory (EMBL) is one of the highest ranked scientific research organisations in the world.  The European Bioinformatics Institute is a duty station of EMBL here in the UK and focuses on the potential of ‘big data’ in biology, enabling scientists to exploit complex information to make discoveries that benefit mankind. EMBL-EBI is looking for an energetic project support officer to be based within the Strategic Project Management Office (SPMO). He/she will be expected, in cooperation with colleagues throughout EMBL-EBI and the wider organisation, to support a broad spectrum of projects and activities within EMBL-EBI’s administration services. The post holder will directly report to a Project Management Officer, within the SPMO, whilst working closely with the senior administration management.

Your role

Duties can change over time but those currently projected or of an ongoing nature are:
  • Active involvement in running administrative reporting, compiling of statistics, data analysis and documenting existing administrative processes.
  • Central management and reporting of administrative projects status, including tracking progress and monitoring delivery for the Head of Administration and Operations.
  • Assisting in mapping and reporting of Administrative and Operational projects and activities to EMBL and EBI directorial goals and objectives.
  • Internal stakeholder management and operational data gathering including working with EMBL-EBI committee members, to ensure smooth annual reporting processes for elements such as risk, finance, procurement, facility requirements and human resource needs.
  • Support administrative events and groups including internal project management network seminars and managing the organising of one off external events
  • Keeping up to date the Administrations’ team pages on the intranet and or internet by working with the relevant teams.  This would include seeking feedback and ensuring that the any enhancements are discussed collectively.
  • Coordinate stories and articles to contribute to Administration’s section of latest news and process updates
  • Possible existing and future projects the role could support:
    • Infrastructure projects, (procurement and delivery)
    • Contract and Performance Management tool implementation
    • HR Knowledge data base improvements (manuals and documents) 
    • Extending the 'administrative portals' to enable staff and supervisors/managers to view information and download forms or to start electronic workflows.
    • Standardization of routine processes and review of internal policies.

You have

Applicants should have practical work experience in managing a variety of projects. Ease in working with Excel is essential.  The ideal candidate should:
  • Be organised, forward thinking and be able to work on their own initiative
  • be able to take initiative, possess analytical skills, and be capable of proposing imaginative and practical solutions;
  • have demonstrable project management skills as well as excellent communication and interpersonal skills;
  • be comfortable and confident to work in a standalone capacity as well as foster team working;
  • be confident to challenge established ways of working and evolve new practices appropriate to the organisations future challenge;
  • handle a variety of tasks with numerous interruptions and under strict timelines;
  • pay attention to detail; and
  • have the ability to present information or draft material in a clear and logical manner.
Fluency in spoken and written English is essential for this position.

You might also have

Knowledge of SAP modules, including its reporting tools (Business Objects) would be advantageous. A formal project management qualification would be beneficial.

Why join us

At EMBL-EBI, we help scientists realise the potential of ‘big data’ in biology by enabling them to exploit complex information to make discoveries that benefit mankind. Working for EMBL-EBI gives you an opportunity to apply your skills and energy for the greater good. As part of the European Molecular Biology Laboratory (EMBL), we are a non-profit, intergovernmental organisation funded by 22 member states and two associate member states. We are located on the Wellcome Genome Campus near Cambridge in the UK, and our 600 staff are engineers, technicians, scientists and other professionals from all over the world.

EMBL is an inclusive, equal opportunity employer offering attractive conditions and benefits appropriate to an international research organisation. The remuneration package comprises a competitive salary, a comprehensive pension scheme and health insurance, educational and other family related benefits where applicable, as well as financial support for relocation and installation. For more information about pay and benefits click here

We have an informal culture, international working environment and excellent professional development opportunities but one of the really amazing things about us is the concentration of technical and scientific expertise – something you probably won’t find anywhere else.

If you’ve ever visited the campus you’ll have experienced first-hand our friendly, collegial and supportive atmosphere, set in the beautiful Cambridgeshire countryside. Our staff also enjoy excellent sports facilities including a gym, a free shuttle bus, an on-site nursery, cafés and restaurant and a library.

What else do I need to know

To apply please submit a covering letter and CV through our online system.
Applications are welcome from all nationalities and this will continue after Brexit. For more information please see our website. Visa information will be discussed in more depth with applicants selected for interview.

EMBL-EBI is committed to achieving gender balance and strongly encourages applications from women, who are currently under-represented at all levels. Appointment will be based on merit alone. This position is limited to the project duration specified. The initial contract is for a period of three years with the possibility of a fixed-term extension.

Applications will close at 23:00 GMT on the date listed above.