Team Administrator
Location: EMBL-EBI, Hinxton near Cambridge, UK
Staff Category: Staff Member
Contract Duration: 3 years
Grading: 3 (monthly salary starting at £2,255.58 after tax)
Closing Date: 31 March 2019
Reference Number: EBI01378
We are looking for an experienced and highly effective Team Administrator to join the Research Office at the European Bioinformatics Institute (EMBL-EBI). The Research Office coordinate a wide range of activities including administration and recruitment on the EMBL International PhD Programme and EMBL’s Postdoctoral Programme together with general administrative and secretarial services for our Research Groups.

You will work as part of a tightly-knit, dynamic team alongside another part-time Team Administrator reporting to the Administrative Officer (Research Office) in delivering an effective service supporting the Group Leaders, Postdoctoral and Predoctoral Fellows. This position would suit a highly motivated self-starter, with excellent organisational, planning and communication skills.

Your role

The main duties of this role include day-to-day diary management and offering efficient support to the Research Group Leaders and their teams. In total, the Research Office look after 10 Research teams. This includes making complex international travel arrangements, purchasing of equipment, processing travel reimbursements and other similar tasks. In addition, the Research Office arrange a series of lectures throughout the year and make arrangements for PhD student recruitment and other regular events.

You have

You will have experience of administrative support preferably within an academic or research environment. You should have a high level of attention to detail, excellent organisation, interpersonal and communication skills and a flexible approach to work. The ability to demonstrate experience of working both independently as well as part of a team is important. A good working knowledge of Windows, MS office application, email and web applications is required.

You might also have

Knowledge and understanding of the Cambridge University graduate admissions process is desirable but not essential. You may also have experience of PA support including diary management and making complex travel arrangements. In your past roles you may have used SAP or FileMaker, but full training will be given in the computer systems we use.

Why join us

At EMBL-EBI, we help scientists realise the potential of ‘big data’ in biology by enabling them to exploit complex information to make discoveries that benefit mankind. Working for EMBL-EBI gives you an opportunity to apply your skills and energy for the greater good. As part of the European Molecular Biology Laboratory (EMBL), we are a non-profit, intergovernmental organisation funded by 22 member states and two associate member states. We are located on the Wellcome Genome Campus near Cambridge in the UK, and our 600 staff are engineers, technicians, scientists and other professionals from all over the world. EMBL is an inclusive, equal opportunity employer offering attractive conditions and benefits appropriate to an international research organisation. The remuneration package comprises a competitive salary, a comprehensive pension scheme and health insurance, educational and other family related benefits where applicable, as well as financial support for relocation and installation. For more information about pay and benefits click here We have an informal culture, international working environment and excellent professional development opportunities but one of the really amazing things about us is the concentration of technical and scientific expertise – something you probably won’t find anywhere else. If you’ve ever visited the campus you’ll have experienced first-hand our friendly, collegial and supportive atmosphere, set in the beautiful Cambridgeshire countryside. Our staff also enjoy excellent sports facilities including a gym, a free shuttle bus, an on-site nursery, cafés and restaurant and a library.

What else do I need to know

To view a copy of the full job description please click here

To apply please submit a covering letter and CV through our online system.

Applications are welcome from all nationalities and this will continue after Brexit. For more information please see our website. Visa information will be discussed in more depth with applicants selected for interview.  Applications will close at 23:00 GMT on the date listed above.