PA to the Associate Directors of EMBL-EBI Services
Location: EMBL-EBI, Hinxton near Cambridge, UK
Staff Category: Staff Member
Contract Duration: 3 years
Grading: 4 (monthly salary starting at £2,483.24 after tax)
Closing Date: 20 September 2019
Reference Number: EBI01478
This position is to provide PA cover to the two Associate Directors of EMBL-EBI Services.  The PA will work closely with the Directors' Office Supervisor and the Directors Personal Assistant to provide comprehensive administrative cover to the EMBL-EBI Associate Directors and the wider Directors Office.

Your role

Key responsibilities will include, but are not limited to:
  • Diary management
  • Booking of travel and producing comprehensive travel itineraries
  • Coordinating and organising meetings and setting agendas
  • Tracking actions for the Associate Directors ensuring follow up of tasks
  • Working with the Directors' PA/ Administrative Officer to organise, lead and support on Institute-wide events
  • General correspondence on behalf of the Associate Directors
  • Some financial activity including budget control / credit card reconciliation
  • Taking telephone calls and relaying messages as appropriate
  • Making arrangements for and receiving and supporting visitors to campus
  • Involvement in campus wide activities

You have

It is essential that the applicants have a proven track record of relevant executive level administrative experience in a large organisation.A high level of literacy is required. You should have excellent organisational,  interpersonal and communication skills. The ability to work independently to tight deadlines and to use initiative is essential. You will also need to demonstrate an ability to work as part of a team.You will be able to demonstrate a good knowledge of Windows, MS office applications, email and web applications.

You might also have

Experience of working in an educational/academic environment is desirable. Degree level education is desirable.

Why join us

At EMBL-EBI, we help scientists realise the potential of ‘big data’ in biology by enabling them to exploit complex information to make discoveries that benefit mankind. Working for EMBL-EBI gives you an opportunity to apply your skills and energy for the greater good. As part of the European Molecular Biology Laboratory (EMBL), we are a non-profit, intergovernmental organisation funded by 22 member states and two associate member states. We are located on the Wellcome Genome Campus near Cambridge in the UK, and our 600 staff are engineers, technicians, scientists and other professionals from all over the world.

EMBL is an inclusive, equal opportunity employer offering attractive conditions and benefits appropriate to an international research organisation. The remuneration package comprises a competitive salary, a comprehensive pension scheme and health insurance, educational and other family related benefits where applicable, as well as financial support for relocation and installation. For more information about pay and benefits click here

We have an informal culture, international working environment and excellent professional development opportunities but one of the really amazing things about us is the concentration of technical and scientific expertise – something you probably won’t find anywhere else.If you’ve ever visited the campus you’ll have experienced first-hand our friendly, collegial and supportive atmosphere, set in the beautiful Cambridgeshire countryside. Our staff also enjoy excellent sports facilities including a gym, a free shuttle bus, an on-site nursery, cafés and restaurant and a library.

What else you need to know

To view a copy of the full job description please click here.

To apply please submit a covering letter and CV through our online system.

Applications are welcome from all nationalities and this will continue after Brexit. For more information please see our website.

Visa information will be discussed in more depth with applicants selected for interview.