Contracts Officer
Location: EMBL-EBI, Hinxton near Cambridge, UK
Staff Category: Staff Member
Contract Duration: 3 years
Grading: 5 or 6 (monthly salary starting at £2,676.73 - £2,994.54 after tax)
Closing Date: 8 January 2020
Reference Number: EBI01546
We are looking for a Contracts Officer to join us at the European Molecular Biology Laboratory – European Bioinformatics Institute (EMBL-EBI) located on the Wellcome Genome Campus just outside of Cambridge in the UK. 

The EMBL-EBI is part of the European Molecular Biology Laboratory (EMBL), which is a non-profit, intergovernmental organisation funded by 27 EMBL member states and two associate member states. The EMBL-EBI is a world-leading bioinformatics centre providing biological data to the scientific community with expertise in data storage, analysis and representation.

The European Molecular Biology Laboratory (EMBL) is one of the most highly ranked scientific research organisations in the world. The EMBL Administration is responsible for providing administrative services to 1,700 members of personnel from over 80 nations based across its six duty stations: at the headquarters in Heidelberg (Germany), the EMBL-European Bioinformatics Institute (EMBL-EBI) in Hinxton near Cambridge (UK), as well as those at its additional sites in Grenoble (France), Hamburg (Germany), Hinxton near Cambridge (UK), Monterotondo near Rome (Italy) and Barcelona (Spain). The official languages of EMBL are English, French and German;. however, as a Contracts Officer based in the UK at EMBL-EBI you will operate in English.

EMBL-EBI has a successful history in identifying and obtaining external funds to further its research activities. The EMBL-EBI has over 160 applications for external funding per year, and the current external grant income to EMBL-EBI is in excess of €36.5 million per annum from over 165 active awards. Major funders include the European Commission, the US National Institutes of Health, UK Research and Innovation councils, the Wellcome Trust, and other charitable organisations (e.g., Chan Zuckerberg Initiative, Cancer Research UK, Bill & Melinda Gates Foundation).

Your role

As a EMBL-EBI Contracts Officer you will fill a new role that has been established to support EMBL-EBI’s activities in the UK. While Legal Services at EMBL are provided centrally to all EMBL sites from its Headquarters in Germany, this role is intended to act as a local focal point for selected types of contracting working side-by-side with administrative colleagues based at the EMBL-EBI.

The role will provide legal support for the drafting, reviewing and negotiation of research grants, related consortia and collaboration agreements, as well as being the local legal support for routine procurement undertaken for the Institute operations.

The role is expected to work collaboratively and effectively with various stakeholders, both at Headquarters and locally; these include scientific clients and service teams, Grants Office, Technology Transfer/IP, Data Protection, Compliance and Strategic Projects.

The post holder will have a dual reporting line, with a solid line to the Grants Office Supervisor based at EMBL-EBI, and dotted line functional accountability to the Deputy Head of Legal Services located in EMBL Headquarters, ensuring that contracting across the organisation is aligned and operating towards common standards.

The EMBL-EBI Grants Office is a friendly, highly communicative team, currently comprising of five Grants Officers, a Grants Data Officer, and the Grants Office Supervisor. Your role will be line-managed by the Grants Office Supervisor. The work is varied, and you will have autonomy to develop and improve processes in a dynamic, international working environment.

You will be required to travel to Heidelberg, Germany from time to time to ensure alignment with the legal team in HQ, as well as be initially trained in HQ to understand relevant processes, tools and systems.

For more information on the main duties and responsibilities, please review the attached job description.

You have

The post holder has a university degree in law and can demonstrate an international focus in their career, with at least 3 years of professional experience ideally gained in a scientific environment. An understanding of biomedical research and the translation of science would be an asset.

Excellent legal drafting skills are required, identifying and mitigating risks and developing solutions that manage risks for EMBL to an acceptable level and ensure that EMBL’s transactions comply with applicable legal frameworks.

The post holder has strong analytical skills and the ability to offer pragmatic options with executable outcomes. He/She has demonstrated ability to work in a multi-cultural environment and to maintain effective working relations with people of different national and cultural backgrounds. The post holder is client-focussed and – if required – can work to tight deadlines and handle a multitude of legal matters in parallel and independently.

Excellent communication and influencing skills in English are mandatory. 

You might also have

An understanding of the life sciences is helpful in the understanding of the work you will support.

Experience of working in other languages is an asset, but not a requirement.   

Why join us

At EMBL-EBI, we help scientists realise the potential of ‘big data’ in biology by enabling them to exploit complex information to make discoveries that benefit mankind.

Working for EMBL-EBI gives you an opportunity to apply your skills and energy for the greater good.

As part of the European Molecular Biology Laboratory (EMBL), we are a non-profit, intergovernmental organisation funded by over 27 member states and two associate member states.

We are located on the Wellcome Genome Campus near Cambridge in the UK, and our 850 staff are engineers, technicians, scientists and other professionals from all over the world.

EMBL is an inclusive, equal opportunity employer offering attractive conditions and benefits appropriate to an international research organisation. The remuneration package comprises a competitive salary, a comprehensive pension scheme and health insurance, educational and other family related benefits where applicable, as well as financial support for relocation and installation. For more information about pay and benefits click here

We have an informal culture, international working environment and excellent professional development opportunities but one of the really amazing things about us is the concentration of technical and scientific expertise – something you probably won’t find anywhere else.

If you’ve ever visited the campus you’ll have experienced first-hand our friendly, collegial and supportive atmosphere, set in the beautiful Cambridgeshire countryside. Our staff also enjoy excellent sports facilities including a gym, a free shuttle bus, an on-site nursery, cafés and restaurant and a library.

What else you need to know

To view a copy of the full job description please click here

To apply please submit a covering letter and CV through our online system.

Applications are welcome from all nationalities and this will continue after Brexit. For more information please see our website. Visa information will be discussed in more depth with applicants selected for interview.

Applications will close at 23:00 GMT on the date listed above.