Project Coordination Officer - European Genome-phenome Archive
Location: EMBL-EBI, Hinxton near Cambridge, UK
Staff Category: Staff Member
Contract Duration: Until 31st January 2023 (estimated for 2 years)
Grading: 5 or 6 (monthly salary starting at £2,738.29 or £3,063.41 after tax + other paid benefits)
Closing Date: 26 February 2021
Reference Number: EBI01780
The European Bioinformatics Institute (EMBL-EBI) is seeking a Project Coordination Officer to join the European Genome-phenome Archive (EGA) to coordinate our engagement and delivery across a variety of European Commission (EC) funded human genetic data sharing projects and contribute to the establishment of the Federated EGA network.

The European Genome-phenome Archive (EGA) is a resource for secure archiving and sharing of all types of potentially identifiable biomolecular and phenotypic data resulting from biomedical research projects. It provides access to human research data, fosters data re-use, enables reproducibility, and speeds up biomedical and translational research in line with the FAIR (Findable, Accessible, Interoperable, and Reusable) principles.

The EGA is currently transitioning from a centralised resource managed by EMBL-EBI (Hinxton, UK) and Centre for Genomic Regulation (CRG in Barcelona, ELIXIR Spain) to a federated service model. The Federated EGA is designed to support national human data sharing for genomic and clinical data collected from their citizens as part of healthcare or biomedical research projects. We have collaborated with over 14 European countries during the past 18 months to develop the EGA federation model ( As part of the European Commission's COVID-19 response, the Federated EGA will form a key infrastructure for sharing COVID-19 host genetic data. In parallel, the EGA is involved in a variety of EC funded projects such as European Joint Programme for Rare Diseases (EJP-RD), Beyond One Million Genomes (B1MG), Common Infrastructure for National Cohorts in Europe, Canada, and Africa (CINECA), and the ELIXIR Federated Human Data projects. The EGA supports these and many other collaborations by working together as a diverse team of software developers, operations engineers, bioinformaticians, helpdesk officers, and project managers/coordinators, together enabling sharing of more than 12PB of human genomic and phenotypic data to approved researchers.

Your role

The Project Coordination Officer will have a central role in coordinating the EGA external engagement in these consortia, communicating and planning with EGA management for the service delivery as part of the EGA roadmap, drafting reports and external documentation for Federated EGA with other EGA staff, and engaging with external stakeholders for use-case gathering and documenting. This position is an exciting opportunity to become involved in a project that has the potential to be truly transformative for human genetics. Initial appointment is until 31st January 2023 with potential for extension based on successful delivery of the service and external funding continuity.

The main activities that you will be involved in are:
  • Ensuring that projects plan objectives, milestones, deliverables, and KPIs are successfully achieved;
  • Chairing and attending internal and external project meetings with key stakeholders;
  • Developing use-cases by surveys and direct interviews with key external stakeholders;
  • Collaborating on project implementation with other key EGA personnel (Software Development Lead, EGA Coordinator, and Team Leader);
  • Working with EGA team colleagues on project delivery including documentation, operating guidelines, and drafting reports;
  • Effectively and proactively communicating project outcomes, risks, and ongoing processes to key stakeholders;
  • Presenting project background and updates to internal and external audiences;
  • Maintaining, developing, and reviewing documentation for dissemination to public and key collaborators in the Federated EGA network;
  • Working with, teaching, and learning from a great team that is fun, devoted to personal growth and committed to building something meaningful, lasting, and impactful;
  • Writing and preparing milestone and deliverables through regular reports and documents.

You have

  • A postgraduate degree in the life sciences or similar, or equivalent industry experience;
  • Experience in coordinating complex projects across a team or a number of partners;
  • Experience working with human genetic and phenotypic data or other types of controlled access data;
  • Demonstrable experience relevant to writing project technical reports or project deliverables;
  • Experience in planning, chairing, and minuting meetings;
  • Excellent written and verbal English language skills;
  • A high level of accuracy and attention to detail;
  • Good organisational skills, the ability to prioritise different tasks and to manage a heavy workload;
  • A proven ability to effectively interact with multiple stakeholders to deliver results;
  • Excellent interpersonal and communication skills;
  • Experience of working and delivering results in a high-paced, multidisciplinary professional/academic team environment;
  • A high level of independent working, initiative, and flexibility;
  • Ability to extract and distill reporting information from complex sets of sources.

You might also have

  • Experience with processing or handling genetic or phenotype data (e.g. next-generation sequencing, genotyping, clinical phenotypes etc.);
  • Experience or knowledge of personal data protection regulations and how they apply to research data derived from individuals;
  • Experience of interacting with relational databases to extract reporting information;
  • Experience of using a computer scripting language (e.g. python, Perl etc.);
  • Familiarity with commonly used ontologies for human phenotypes.

Why join us

EMBL-EBI is a worldwide leader in bioinformatics. As part of the European Molecular Biology Laboratory (EMBL), we are a non-profit, intergovernmental organisation funded by over 27 member states and two associate member states. We encourage personal and professional development and are committed to ensuring our employees feel valued, supported and empowered to reach their potential at work.

Surrounded by picturesque South Cambridgeshire countryside, our Campus provides employees with a relaxed atmosphere where the pursuit of scientific discovery and meaningful work, underpin every role. In addition, our employees have access to a wide range of benefits including:
  • 30 days annual leave per year plus 8 bank holidays
  • Flexible work arrangements
  • Unique pension scheme including 17% employer contribution
  • Annual salary review
  • Private medical insurance for you and your immediate family (including all prescriptions and generous dental & optical cover)
  • Death benefit, long-term care, accident at work and unemployment insurances
  • Relocation package including installation grant (if required)
  • On-site library and subsidised on-site gym and cafeteria
  • Casual dress code
  • Free shuttle bus to and from Campus
  • Extensive sports and social club activities (run on campus and remotely)
  • Family benefits: Onsite nursery, child sick leave, generous parental leave, holiday clubs on campus and monthly family and child allowances
  • Benefits for non UK residents: Visa exemption, education grant for private schooling, financial support to travel back to your home country every second year and a monthly non-resident allowance

What else you need to know

To apply please submit a covering letter and CV, with two referees, through our online system. At EMBL-EBI, we strongly believe that inclusive and diverse teams benefit from higher levels of innovation and creative thought. We encourage applications from women, LGBTQ and individuals from all nationalities. For more information please see our website. Visa information will be discussed in more depth with applicants selected for interview.

This will be a busy role with frequently changing priorities. You may from time to time have to attend meetings outside normal working hours and undertake international travel. This role is not suitable for part-time working.

This position is expected to commence immediately and limited to the project duration until end January 2023 initially. The role is based in Hinxton, UK and you will be required to relocate if not based locally. There will be a relocation package including installation grant (if applicable). More info on how we are recruiting in this period is available on our page: Recruitment and Onboarding during Covid19.

Applications will close at 23:00 GMT on the date listed above.

Appointment will be based on merit alone.

Job no.: EBI01780