Events Organiser
Location: EMBL-EBI, Hinxton near Cambridge, UK
Staff Category: Staff Member
Contract Duration: 3 years (renewable to a maximum of 9 years)
Grading: 4 (monthly salary starting at £2,540 after tax)
Closing Date: 22 June 2021
Reference Number: EBI01832
Joining a dedicated peer group, we currently have an exciting opportunity for an Events Organiser at EMBL's European Bioinformatics Institute (EMBL-EBI).

Training is a core activity across EMBL-EBI, involving almost every part of the organisation and coordinated by a team of 30 people. The Training Team delivers a world-recognised programme that encompasses face-to-face and online learning, training trainers and secondments. As part of this highly regarded team, you will provide support for events, which include onsite, offsite and virtual courses and workshops, conference exhibitions and closed meetings.

Your role

Your primary goal will be to contribute to the smooth running and high standards of EMBL-EBI’s diverse and highly acclaimed programme of training and industry events.

You will be responsible for the administration of events from initial concept to post-event wrap up, including:
  • Budgeting and reconciliation
  • Scheduling
  • Booking accommodation and travel for speakers and trainers when face-to-face events resume
  • Helping event applicants with their enquiries
  • Promotion (including keeping the web pages for your events up to date)
  • Onsite or virtual support during the events themselves
  • Record-keeping

You have

  • You will have been responsible for organising events, ideally ranging from ten to more than 100 participants, from start to finish and will be familiar with the needs of professionals travelling to international events as speakers and delegates
  • Experience organising and delivering events virtually and have awareness of tools and platforms used to support this
  • You will be comfortable planning several events simultaneously and working seamlessly with colleagues to cover for planned and unplanned absences. You will be a self-motivated individual with excellent organisational, communication and interpersonal skills, able to work effectively as a part of a team and keep calm under pressure
  • A strong service ethic is a prerequisite and the ability to make delegates feel well looked after is crucial
  • Experience of database entry and management and a good knowledge of MS Office applications (especially Excel and Word), email and internet applications.
  • Excellent written and spoken English language skills and an ambition to work in an international environment

You might also have

  • There are no formal qualifications required for this role although a diploma or degree in an events or business administration related subject would be an asset

Why join us

Do something meaningful
At EMBL-EBI you can apply your talent and passion to accelerate science and tackle some of humankind's greatest challenges. EMBL-EBI, part of the European Molecular Biology Laboratory, is a worldwide leader in the storage, analysis and dissemination of large biological datasets. We provide the global research community with access to publicly available databases and tools which are crucial for the advancement of healthcare, food security, and biodiversity. Join a culture of innovation
We are located on the Wellcome Genome Campus, alongside other prominent research and biotech organisations, and surrounded by beautiful Cambridgeshire countryside. This is a highly collaborative and inclusive community where our employees enjoy a relaxed atmosphere. We are committed to ensuring our employees feel valued, supported and empowered to reach their professional potential.  Enjoy lots of benefits:
  • Financial incentives: Monthly family, child and non-resident allowances, annual salary review, pension scheme including 17% employer contribution, death benefit, long-term care, accident-at-work and unemployment insurances
  • Flexible working arrangements
  • Private medical insurance for you and your immediate family (including all prescriptions and generous dental & optical cover)
  • Generous time off: 30 days annual leave per year, in addition to eight bank holidays
  • Relocation package including installation grant (if required
  • Campus life: Free shuttle bus to and from work, on-site library, subsidised on-site gym and cafeteria, casual dress code, extensive sports and social club activities (on campus and remotely)
  • Family benefits: On-site nursery, 10 days of child sick leave, generous parental leave, holiday clubs on campus and monthly family and child allowances
  • Benefits for non-UK residents: Visa exemption, education grant for private schooling, financial support to travel back to your home country every second year and a monthly non-resident allowance.
For more details please see our employee benefits page.

What else you need to know

  • Contract duration: This position is a 3 year contract, renewable to a maximum of 9 years. 
  • International applicants: We recruit internationally and successful candidates are offered visa exemptions. Read more on our page for international applicants
  • Diversity and inclusion: At EMBL-EBI, we strongly believe that inclusive and diverse teams benefit from higher levels of innovation and creative thought. We encourage applications from women, LGBTQ+ and individuals from all nationalities. 
  • Job location: This role is based in Hinxton, UK and you will be required to relocate once it is safe to do so, if you are currently based abroad. Read more about how we are recruiting during the pandemic
  • How to apply: To apply please submit a cover letter and a CV through our online system. We aim to provide a response within two weeks after the closing date.