Event Organiser
Location:EMBL-EBI Hinxton near Cambridge, UK
Staff Category:Staff Member
Contract Duration:3 years
Grading:4 (monthly salary starting at £2,326 after tax). For more information about pay and benefits click here
Closing Date:26 March 2017
Reference Number:EBI_00895

Job Description

We are seeking to recruit an Events Organiser to provide support for EMBL-EBI events, which include onsite and offsite courses and workshops, conference exhibitions and closed meetings. You will join a small peer group of events organisers which forms part of the Training Team at the European Bioinformatics Institute (EMBL-EBI) located at the Wellcome Trust Genome Campus near Cambridge in the UK.

Your primary goal will be to contribute to the smooth running and high standards of EMBL-EBI’s diverse and highly acclaimed programme of training and industry events. You will be responsible for the administration of events from initial concept to post-event wrap up, including:

  • budgeting,

  • scheduling,

  • booking accommodation and travel for speakers and trainers,

  • helping event applicants with their enquiries,

  • promotion (including keeping the web pages for your events up to date),

  • onsite support during the events themselves,

  • budget reconciliation and

  • record-keeping.

The role is likely to involve some out-of-hours work, including occasional work at weekends. International travel may also be required from time to time.

At EMBL-EBI, we help scientists realise the potential of ‘big data’ in biology by enabling them to exploit complex information to make discoveries that benefit mankind. Working for EMBL-EBI gives you an opportunity to apply your skills and energy for the greater good. As part of the European Molecular Biology Laboratory (EMBL), we are a non-profit, intergovernmental organisation funded by 22 member states and two associate member states and proud to be an equal-opportunity employer. We are located on the Wellcome Genome Campus near Cambridge in the UK, and our 600 staff are engineers, technicians, scientists and other professionals from all over the world.

Qualifications and Experience

There are no formal qualifications required for this role although a diploma or degree in an events or business management related subject would be an asset.

You will have been responsible for organising events, ideally ranging from ten to more than 100 participants, from start to finish and will be familiar with the needs of professionals travelling to international events as speakers and delegates. You will be comfortable planning several events simultaneously and working seamlessly with colleagues to cover for planned and unplanned absences. You will be a self-motivated individual with excellent organisational, communication and interpersonal skills, able to work effectively as a part of a team and keep calm under pressure.

A strong service ethic is a prerequisite and the ability to make delegates feel well looked after is crucial. You will have experience of database entry and management and a good knowledge of MS Office applications (especially Excel and Word), email and internet applications. You will have excellent written and spoken English language skills and an ambition to work in an international environment.


EMBL is an inclusive, equal opportunity employer offering attractive conditions and benefits appropriate to an international research organisation. The remuneration package comprises a competitive salary, a comprehensive pension scheme and health insurance, educational and other family related benefits where applicable, as well as financial support for relocation and installation.

We provide a dynamic, international working environment and have close ties with both the University of Cambridge and the Wellcome Trust Sanger Institute.

EMBL-EBI staff also enjoy excellent sports facilities, a free shuttle bus to Cambridge and other nearby centres, an active sports and social club and an attractive working environment set in 55 acres of parkland.

Application Instructions

To apply please submit a covering letter and CV, with two referees, through our online system.

Additional Information

Applications are welcome from all nationalities - visa information will be discussed in more depth with applicants selected for interview.

EMBL-EBI is committed to achieving gender balance and strongly encourages applications from women, who are currently under-represented at all levels. Appointment will be based on merit alone.

The initial contract is for a period of three years with the possibility of a fixed-term extension.

Applications will close at 23:00 GMT on the date listed above.

It is envisaged that interviews will take place in the week commencing 10th April 2017.