ELIXIR Project Support Administrator
Location: EMBL-EBI, Hinxton near Cambridge, UK
Staff Category: Staff Member
Contract Duration: 3 years (Renewable)
Grading: Grade 3-4 (monthly salary starting at £2,293 or £2,483.24 after tax)
Closing Date: 11 June 2020
Reference Number: EX00008

  is seeking an experienced Project Support Administrator to join the dynamic and international team at the ELIXIR Hub in Hinxton, UK. The main purpose of this role is to provide the ELIXIR Project Management Unit (PMU) and in particular the ELIXIR Project Managers, with the support needed for the successful delivery of our externally funded projects portfolio of Horizon 2020 and IMI projects.  The project holder is expected to provide limited support to our Technical and Operations teams on running our internal portfolio of projects that are implemented by our ELIXIR Nodes.

The post holder will work closely with the ELIXIR Project Managers, the ELIXIR Technical Coordinators and the ELIXIR External Relations team, as well as with colleagues at the 23 national ELIXIR Nodes and other project partners throughout Europe.

The post holder will actively contribute to further development of good project management practice and strong project management capabilities within the ELIXIR Hub and wider ELIXIR organisation.

Your role

The main duties and responsibilities, under ELIXIR Project Managers guidance and supervision, are as follows:
  • Contribute to ensuring that project deadlines, targets and objectives are successfully achieved by providing support, pro-active management and guidance to work-package leaders and partners;
  • Contribute to the day-to-day management of project risks and opportunities including project performance indicators and risk register;
  • Assist the planning and budget processes, assemble and analyse metrics and outcomes, ensure that all reporting requirements are met;
  • Assist in effectively managing changes in the large consortium;
  • Effectively and proactively communicate operational outcomes, risks, and ongoing processes to the ELIXIR Project Managers;
  • Represent ELIXIR, as appropriate, in interactions with internal and external stakeholders.

You have

  • A University degree, preferably in life sciences, computer science, engineering or another quantitative discipline;
  • Understanding of project management processes;
  • Ability to evolve and adapt to the continuous improvement in processes, methodologies and technologies being used by the ELIXIR Hub;
  • Ability to organise and independently manage delivery within a multidisciplinary, collaborative team environment;
  • Experience in handling deadlines and a heavy workload by actively managing priorities;
  • Exceptional accuracy and attention to detail;
  • Experience working in a team to deliver exceptional results;
  • A high level of literacy with excellent verbal and written English;
  • Advanced knowledge of MS Office (Word, Excel, PowerPoint) and G Suite (Docs, Sheets, Slides).

You might also have

  • Experience in project management of EC (H2020) and IMI (IMI2) grants;
  • Active certification in Project Management e.g. PMP, Prince, PM2.

Why join us

ELIXIR unites Europe’s leading life science organisations in managing and safeguarding the increasing volume of data being generated by publicly funded research. It coordinates, integrates and sustains bioinformatics resources across its member states and enables users in academia and industry to access services that are vital for their research.

The ELIXIR Hub is located on the Wellcome Genome Campus near Cambridge in the UK. We provide a dynamic, international working environment and have close ties with EMBL-EBI and collaborate with the Wellcome Trust Sanger Institute. Staff enjoy many benefits including excellent sports facilities, a free shuttle bus to Cambridge and other nearby centres, an active sports and social club, and an attractive working environment set in 55 acres of parkland.

If you’ve ever visited the campus you’ll have experienced first-hand our friendly, collegial and supportive atmosphere, set in the beautiful Cambridgeshire countryside. Our staff also enjoy excellent sports facilities including a gym, an on-site nursery, cafés and restaurant and a library.

ELIXIR Hub staff are employed by EMBL, an inclusive, equal opportunity employer offering attractive conditions and benefits appropriate to an international research organisation.  We welcome applications irrespective of gender and appointment will be based on merit alone. Applications are welcome from all nationalities - visa information will be discussed in more depth with applicants selected for interview. The remuneration package comprises a competitive salary, a comprehensive pension and health insurance, educational and other family-related benefits where applicable, as well as financial support for relocation and installation.

What else you need to know

To view a copy of the full job description please click here.

To apply please submit a covering letter and CV through our online system. 

Applications are welcome from all nationalities and this will continue after Brexit. For more information please see our website. Visa information will be discussed in more depth with applicants selected for interview.

Applications will close at 23:00 BST on the date listed above.