HR Recruitment Manager
Location: Heidelberg, Germany
Staff Category: Staff Member
Contract Duration: 5 years (renewable)
Grading: 5 or 6; depending on experience and qualifications
Closing Date: 6 September 2019
Reference Number: HD01605
We are looking for a Human Resources Professional who is excited by the challenge of providing an excellent service in a stimulating international environment. Reporting to the Senior Human Resources Officer, you will be part of the recruitment team responsible for delivering high quality, comprehensive recruitment and HR service in line with internal guidelines and procedures. The EMBL Human Resources unit is responsible for the Laboratory’s staff of approx. 1800 persons from over 80 nations working at its 6 sites across Europe.

Your role

In close cooperation with the hiring managers, you will be responsible for the full talent acquisition / recruitment process, supported by our e-recruitment/ATS system. Tasks include:
  • Managing and providing advice on the procedures related to TA / e-recruitment within defined working areas:
    • identifying requirements, preparing and placing vacancy advertisements, setting up, organising, carrying out the selection process, sourcing, pre-screening, interviewing, assessing, identifying and hiring.
    • proactively sourcing and nurturing talent to ensure an ongoing flow of prospective candidates (planning and strategy, workforce segmentation, employment branding, candidate audience, candidate relationship management and metrics/analytics).
  • Negotiating bulk deals with job boards and advertising agencies
  • Working closely with recruitment agencies if applicable
  • Participating in projects to further develop internal recruitment processes to ensure that talent acquisition strategies, procedures and techniques are effective and up-to-date (Sourcing Scope, Employer Branding, Candidate Experience, Social Networking / Recruiting, LinkedIn Active Sourcing, Online Marketing, agile e-recruiting model, HR Technologies and Digitalisation, Talent Analytics, AI and Automation, ...)
  • Preparing reports and statistics
  • Administering the e-recruitment/ATS system as technical expert (incl. supporting backend and frontend users, implement new functions/developments, troubleshooting) in collaboration with colleagues
  • Representing EMBL at international recruiting events
  • Training and supervising recruitment trainees
  • Working closely with the HR Advisors in supporting dedicated organizational units and/or EMBL sites
  • Contributing to the overall performance of the HR function by proposing solutions and participating in projects and by liaising with other functions in the administration as well as external service suppliers
  • Performing standard administrative tasks related to the TA / recruitment process
  • Performing additional tasks as assigned by the supervisor

You have

We are looking for a motivated Human Resources Professional who can demonstrate credibility and the ability to develop strong relationships. The successful candidate must have a university degree (Master or equivalent) with at least 5 years of working experience in HR, and out of those 3 years with a focus on TA / recruitment, ideally at international level.Key competencies and required skills are:
  • strong interpersonal and communication skills
  • excellent organizational skills, the ability to prioritise tasks and to stick to fixed time schedules
  • the ability to work in a team as well as independently
  • strong customer orientation to provide a quality service for staff at all levels in the organisation
  • very good analytical and evaluative skills
  • the ability to conduct independent research
  • very good computer skills with proficiency in MS office applications, reporting tools, Internet
  • demonstrated experience of working with e-recruitment/ATS systems
  • excellent spoken and written English

You might also have

A good working knowledge of German, French and/or Spanish will be an advantage.

Why join us

EMBL is an inclusive, equal opportunity employer offering attractive conditions and benefits appropriate to an international research organisation with a very collegial and family friendly working environment. The remuneration package comprises a competitive salary, a comprehensive pension scheme, medical, educational and other social benefits, as well as financial support for relocation and installation, including your family and the availability of an excellent child care facility on campus. 

What else you need to know

We are innovative and interdisciplinary laboratory with more than 1800 employees from many nations, operating across six sites: in Heidelberg (HQ), Barcelona, Hinxton near Cambridge, Hamburg, Grenoble and Rome.

As part of EMBL’s mission, the Administration unit provides support and services to all personnel members across six sites in order to promote molecular biology across Europe, and to create a centre of excellence for leading young molecular biologists. Administrative positions are connected to but not dependent on scientific work and knowledge. Thus, we aim to establish a dynamic and collaborative working environment across the whole of EMBL to uncover the most of our employees’ potential.

Please note that appointments on fixed term contracts can be renewed, depending on circumstances at the time of the review.