Project Officer - Facility Management
Location: Heidelberg, Germany
Staff Category: Staff Member
Contract Duration: 3 years (renewable)
Grading: 4, 5 or 6; depending on qualifications and experience
Closing Date: 1 November 2019
Reference Number: HD01630
The Facility Management of EMBL is responsible for the properties located at EMBL sites in Heidelberg, Hamburg, Grenoble, Hinxton, Rome and Barcelona amounting to a total building stock value of ca. 250 Million €. Based in Heidelberg, Facility Management is responsible for the planning and building of all new construction projects including refurbishments and modifications both nationally and internationally, and works in close consultation with scientists from 80 different nations.

The EMBL Facility Management is a service-providing department consisting of a core group of 18 persons. Working in conjunction with ca. 60 members of staff from partner companies, the department handles a financial capacity of approximately 10 Million € per year (not including new constructions).

We are looking for a highly motivated and experienced Project Officer who is interested to work in a highly interesting field of work in an international and cooperative working environment, all finance methodologies and procedures and able to work in a team of professionals of different disciplines to achieve the best results.

Your role

Main tasks are for the EMBL Imaging Centre project:
  • Financial project management
  • Cost control in collaboration with engineers, architect and finance department
  • Risk assessment
  • Warranty monitoring
  • Control/monitoring of invoicing
  • Evaluate progress and prepare detailed reports
Other tasks include:
  • Financial project management for upcoming projects
  • Contact person for the “Green EMBL” initiative

You have

The ideal candidate should have a BA/MA in engineering, controlling, finance project management or relevant field and several years of work experience in existing projects. Sound knowledge in building law and legislation as well as SAP applications is essential. The ability to interact on a highly professional level with external partners and providers as well as with scientists is essential for this position. Furthermore, the ability to work to tight deadlines is substantial. The successful candidate must have strong organizational and problem solving skills as well as very good communication and negotiation skills. Fluency in both German and English is required.

You might also have

Further skills and experience would be advantageous:
  • Experience in preparing and presenting PowerPoint
  • Skills with Revit or similar building information modelling software
  • Experience with the importance of a functioning construction process
  • Organisation and maintenance of Alfresco
  • Generating complex project time schedules

Why join us

EMBL is an inclusive, equal opportunity employer committed to working towards achieving better gender balance in its faculty and workforce. EMBL offers attractive conditions and benefits appropriate to an international research organisation with a very collegial and family friendly working environment. The remuneration package comprises a competitive salary, a comprehensive pension scheme, medical, educational and other social benefits, as well as financial support for relocation and installation, including your family and the availability of an excellent child care facility on campus.

What else you need to know

EMBL is a non-profit, intergovernmental organisation funded by 26 member states and two associate member states. EMBL is an inclusive, equal opportunity employer offering attractive conditions and benefits appropriate to an international research organisation.

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Please note that appointments on fixed term contracts can be renewed, depending on circumstances at the time of the review.