Registration and Abstract Submission
Registration Fees (include admission, conference materials, meals and coffee breaks):
Participants are expected to book and pay their own accommodation and travel expenses.
NO visa support letters will be issued until payment of the registration fee is confirmed.
Accredited journalists may be eligible to register for a reduced press rate or in some cases for complimentary registration. Registrants may be required to provide accreditation or equivalent proof of press membership after registration. Please contact George Luca-Ruse for more information.
Limited financial assistance is provided by the EMBL Advanced Training Centre Corporate Partnership Programme and event sponsors in the form of both registration fee waivers and travel grants. Availability is limited to events in Heidelberg and will be indicated during the abstract submission process. Your place in the meeting is only confirmed by paying the registration fee, which is mandatory even when receiving a fee waiver.
The fee waiver will cover the registration sum that you have paid to attend the meeting.
The travel grant will cover the cost of travel (airfare, train, bus, taxi, accommodation, visa) and is provided up to specified caps as per the confirmation email received abstract the abstract review by the scientific organisers.
You may apply for financial assistance when submitting your abstract. In your application you will be asked to answer questions regarding your motivation for applying, reasons why your lab cannot fund your attendance and how your attendance will make a difference to your career. Application for financial support will not affect the outcome of your registration application.
The scientific organisers will select the recipients of all financial assistance during the motivation letter or abstract selection process. Results will be announced approximately 6-8 weeks before the event start date, however for some events this may be delayed. Selection results do not impact your admission to the meeting. Selection is based on your current work or study location, your motivation for applying, the reasons for needing financial support and the impact this event will have on your career.
Costs will be reimbursed after the meeting only once a reimbursement form and original receipts (from travel costs) have been received.
Confirmation and Payment
Registration will be on a first-come first-served basis. Your place can only be confirmed after payment of the registration fee.
Types of payments accepted are international bank transfers (only up to 8 weeks before event) and credit card payments.
Only registered participants are eligible to submit an abstract. We only accept online abstract submissions.
After you have logged in and successfully registered, you will receive an email asking you to submit your abstract. Click on the provided link and enter your abstract in the text box. Alternatively you can submit your abstract by clicking on the link on the confirmation page directly after registering.
When submitting your abstract you can also apply for an oral or poster presentation. A selection process will take place with the results announced 2-3 weeks after the abstract submission deadline.
Please check our FAQs pages for further information on how to submit an abstract.